Use tags to find content faster
You can enhance your intranet by making relevant content easy to find through the use of tags. Tags are additional terms added to content that affect how it is retrieved in search results. You can use tags to filter search results to show only content with a specific set of tags.
Tag bundles allow further classification of content by grouping specific tags into sections. When searching content, tag bundles organize tags into logical groups. They also show when adding tags to a page.
Tags can also be added to user profiles to be used with the Expertise locator feature. This is configured differently than the tagging on pages. Please see the Expertise locator page for more information.
Add tags to a page
In the Tags box, users type in a tag; if the tag already exists on the intranet, it displays in a list below the field. If the tag doesn't exist, the option to create a new tag appears below the field. (This is true only if the intranet has been configured to allow users to create tags.)
Users can also choose an existing tag manually by selecting one of the Recommended tags or by clicking Show all tags and scrolling through the existing tag bundles. The Recommended tags are auto-generated based on the content, title and hierarchy of sibling pages. They provide a most-likely match for tagging a specific page within the context of the intranet as a whole. Please see Recommended tags for more information.
Browse tags in search
When searching for content, tags show in their respective bundles on the left-hand side of the search page. Users can use a combination of query, facet, and tag options to filter content to find what they need quickly.
The left hand search column will change depending on the chosen set of queries and filters. The number beside the tag indicates how many pages in the current search have that tag. You can view and search the full set of available tags and search facets by clicking Search in the App toolbar, and then clicking the search arrow without entering a search query.
Unbundled versus bundled tags
Tags do not have to be in a named bundle. When free tagging is enabled, all tags created by users are added to the generic group "Unbundled tags". Administrators can move these tags around into the appropriate bundle(s) later by managing tags through the admin panel.
Allow editors to add tags
ThoughtFarmer tagging can be set to allow page editors to create tags on-the-fly by enabling the option Allow editors to create new content tags on the Tags admin page. If a tag does not exist when it is typed in the Tags box, then the dropdown list has an option to create the typed-in tag. All tags created by page editors will go into the generic group "Unbundled tags". Disabling tag creation means that an administrator must manually add and manage all content tags available on your intranet.
Allow/Disallow user tag creation
- Go to the Admin panel: Content section > Tags page.
- Change the toggle Allow editors to create new content tags to the desired setting. (Color = ON, Grey = OFF) The setting will take effect immediately.
Allow editors to add tags to a tag profile field
Separate from the above option, users can be allowed to add tags to specific tag-type profile fields. When editing a tag-type profile field on the Admin panel: Users & security section > Profile details page, select the checkbox Allow editors to create new tags for this field. Users will then be able to add tags to that specific profile field when editing their profile. If users are allowed to add tags to custom profile fields, these tags can be used with the Expertise locator to locate people with a certain characteristic on the employee directory.