Use these instructions to attach files and change the order they appear in on a page. Uploading files to your intranet is quick and easy. You can use various sort options for reordering files and attach as many files to a page as you need to.

File listings show a file type icon, file title and down arrow on the right. Depending on the size of the device you are viewing the document library on, you will see other icons in the file listing, like a comment icon, view in browser icon or download icon. Click the down arrow on the right of the file to view the File Controls. You can sort files by curated order, title, type, date created, last updater, or size.

Click "Upload file"

1. Click Upload file. This brings up the Upload file pop-up window.
   
   
   
   1. By default, document libraries appear in the center column of a page, but you may see this action in other columns.
   2. If you want to add a file to a folder, first click on the folder to select it, then click Upload file.
      
      
2. Click Browse to locate files on your computer. (Or drag the files from another window and drop them in the Drag and drop your file here area.)
3. Select the file(s) you want to upload and click Open in the file browsing window. Your files will appear on the page below Upload file.

To select multiple consecutive files for upload hold down SHIFT while clicking on the files. To select multiple non-consecutive files for upload, hold down CTRL while clicking on the files.

For more information on files and folders, see how to create and manage folders.

Sort files in different ways

On the top right of a document library, you will see a word indicating how the files are currently sorted. Available sort options are:

• Curated: a sort order set by a page editor or admin (See Curated sort order below)
• Title: file title
• Type: file type
• Date: date created
• Updater: name of last person to update file
• Size: file size
  
  

Click on the current sort option to open a menu of sort options. Click on the sort option that you want and the files will automatically re-sort. All sort options (except Curated) are available in standard and reverse orders. Click on the arrow to the right of the sort options to reverse the sort.

To learn how to reorder images on a gallery page, see how to add a photo gallery.

Curated sort order

Page editors and administrators can curate files or folders on a page into a particular order, and this curated order is the default that will display for users that visit the page. A curated order can provide an ease of access or use for certain files that may not be achieved by the other available sort orders. Users can still select a different order in which to view the files, even if a curated order has been set.

Curate a document library

1. Find the document library you want to curate.
2. Click ... beside the Sort by menu.
   
    
   
   
3. Click Curate in the menu that opens.
4. In the Curate files and folders window, drag and drop files and folders into a new order.
   1. You can click on the ... menu that appears when you hover over a file or folder and select Move to the top or Move to the bottom to bounce a file or folder to that place in the order.
   2. You can also click on (Sort by) Curated at the top of the window, and then choose to set the Curated sort by Title or Date.
      
       
5. Click Save. The document library will now display in the Curated order.

Curate a folder

1. Find the folder you want to curate.
2. Click the down arrow to the right of the folder name.
3. Click Curate. (Depending on the column width, the Curate action may be found be clicking the ... menu.)
4. In the Curate files and folders window, drag and drop files and folders into a new order.
   1. You can click on the ... menu that appears when you hover over a file or folder and select Move to the top or Move to the bottom to bounce a file or folder to that place in the order.
   2. You can also click on (Sort by) Curated at the top of the window, and then choose to set the Curated sort by Title or Date.
5. Click Save. The folder will now display in the Curated order.

Remove curated order

When you remove the curated order, users will see the document library in their preferred sort order.

1. Find the document library you want to remove the curation for.
2. Click ... beside the Sort by menu.
3. Click Delete curation in the menu that opens. The document library will revert to your preferred sort order.

To delete curation of a specific folder, click the down arrow to the right of the folder name and click Delete curation. (Depending on the column width, the Delete curation action may be found be clicking the ... menu.)

Move a file

Use these instructions to move a file to a different page, or into a folder. These instructions also work for moving a folder to a new location.

1. Navigate to the page the file is on.
2. Click the down arrow on the far right of the file name to open the File Controls.
   
   
    
3. Click Move under the file title. The Move pop-up window will open. The breadcrumb for the Current Location of the file shows near the top of the window. Once you select a location to move the file to, the breadcrumb of the New location will also show below the Current Location. To choose a new location for the file:
   
   
   
   
   1. Click the triangle to the left of a page/folder to show or hide its subpages/files.
   2. Click on any page/folder listed in the pop-up to move your file there. OR
   3. Start typing the title of the page/folder that you want to move the file under in the Search field. Click on the page/folder you want when it appears in the dropdown.
4. Click Move. You will be taken to the page where the file is now located.

View file preview

To view a preview of the file, click on a file title to open the File Editing Menu, and then click Preview. In the window that opens, you see a small preview of the file contents for Word, PDF, PowerPoint, image and video files, and any comments that have been made on the file. If the file has more than one page, arrows appear at the bottom of the file preview so you can navigate the first few pages. You can download the file, choose to view it in-browser, or open it for editing, right from the file preview window. Video files can be played within the preview window.

Hot intranet tips!

Drag-and-drop to attach files

Use simple drag-and-drop to attach files to an intranet page - you don't even have to click Upload file! This feature is easiest to use when you are working with two computer screens simultaneously.

1. Navigate to the intranet page to which you want to attach the file.
2. Click and drag the file from your desktop or file browsing window and hover over the document library area of the intranet page you want to attach it to. (Hover over existing files on the page. If there are no files, it's easiest to click on Upload file first.)
3. When you hover over the existing files, the document library will be highlighted, then let go of the file (unclick). The file will upload to the page automatically.

To drag-and-drop a file into a folder, hover over the folder so that it is highlighted, and then let go of the file.

Follow files to be notified of changes

If you want to be notified when a file is updated, or a file page is changed, follow the file. To follow a file, click the down triangle on the right of a file to expand the File Controls, and click the Follow icon (a flag). Or, click the Follow icon in the Page Sharing Buttons on the individual file page. When you follow a file, you'll receive in-app notifications when changes are made to the file. Depending on your profile settings, you may also receive email notifications. Learn more about Following and Alerts.

Name files for maximum findability through search

People are much more likely to search on the intranet than on shared/network drives. This means a file's title is very important because people need to recognize the file without the context of folder names. Try to name files clearly so people will recognize them in search results.

Example:

• Do: "Memo on 2019 ThoughtSummit lunch options" or "Report on ThoughtFarmer webinar demographics, Q2 FY 11"
• Don't: "Lunch_memo" or "Q2 demographics"
• The worst: "Mtg_TF"