Attach files

Use these instructions to attach files to an intranet page. Uploading files to your intranet is quick and easy. You can use various sort options for reordering files and attach as many files to a page as you need to.

File listings show a file type icon, file title and down arrow on the right. Depending on the size of the device you are viewing the document library on, you will see other icons in the file listing, like a comment icon, view in browser icon or download icon. Click the down arrow on the right of the file to view the File Controls. You can sort files by curated order, title, type, date created, last updater, or size.

Click "Upload file"

1. Click Upload file. This brings up the Upload file pop-up window.
   
   • By default, document libraries appear in the center column of a page, but you may see this action in other columns.
   • If you want to add a file to a folder, first click on the folder to select it, then click Upload file.
     
     
     
     
2. Click Browse to locate files on your computer. (Or drag the files from another window and drop them in the Drag and drop your file here area.)
3. Select the file(s) you want to upload and click Open in the file browsing window. Your files will appear on the page below Upload file.

To select multiple consecutive files for upload hold down SHIFT while clicking on the files. To select multiple non-consecutive files for upload, hold down CTRL while clicking on the files.

There is a size limit of 1024 MB for uploading files.

For more information on files and folders, see how to create and manage folders.

View file preview

To view a preview of the file, click on a file title to open the File Editing Menu, and then click Preview. In the window that opens, you see a small preview of the file contents for Word, PDF, PowerPoint, image and video files, and any comments that have been made on the file. If the file has more than one page, arrows appear at the bottom of the file preview so you can navigate the first few pages. You can download the file, choose to view it in-browser, or open it for editing, right from the file preview window. Video files can be played within the preview window.

Embed a PDF on a page

You can easily embed a PDF on an intranet page. This allows users to view the PDF file's contents right on the page, without having to download or open the file. To embed a PDF on a page, you must first upload the PDF file to a document library on the page.

To embed a PDF:

1. Navigate to the intranet page that has the PDF file uploaded to it.
2. In the document library on the page, click the down arrow to the right of the PDF file name.
3. In the options that appear below the file title, click Embed PDF.
   
   
   
   
4. The PDF file will be embedded above the document library. Scroll up to view the PDF file and use the PDF viewer tools as desired.

If you embed multiple PDF files on a page, they will display in the order they are embedded, with the latest embed at the bottom.

To remove an embed, locate the PDF file in the document library where it is attached. Click the down arrow to the right of the PDF file name. In the options that appear below the file title, click Unembed PDF.

Hot intranet tips!

Drag-and-drop to attach files

Use simple drag-and-drop to attach files to an intranet page - you don't even have to click Upload file! This feature is easiest to use when you are working with two computer screens simultaneously.

1. Navigate to the intranet page to which you want to attach the file.
2. Click and drag the file from your desktop or file browsing window and hover over the document library area of the intranet page you want to attach it to. (Hover over existing files on the page. If there are no files, it's easiest to click on Upload file first.)
3. When you hover over the existing files, the document library will be highlighted, then let go of the file (unclick). The file will upload to the page automatically.

To drag-and-drop a file into a folder, hover over the folder so that it is highlighted, and then let go of the file.

Follow files to be notified of changes

If you want to be notified when a file is updated, or a file page is changed, follow the file. To follow a file, click the down triangle on the right of a file to expand the File Controls, and click the Follow icon (a flag). Or, click the Follow icon in the Page Sharing Buttons on the individual file page. When you follow a file, you'll receive in-app notifications when changes are made to the file. Depending on your profile settings, you may also receive email notifications. Learn more about Following and Alerts.

Name files for maximum findability through search

People are much more likely to search on the intranet than on shared/network drives. This means a file's title is very important because people need to recognize the file without the context of folder names. Try to name files clearly so people will recognize them in search results.

Example:

• Do: "Memo on 2024 Summit lunch options" or "Report on ThoughtFarmer webinar demographics, Q2 FY 11"
• Don't: "Lunch_memo" or "Q2 demographics"
• The worst: "Mtg_TF"