Insert and edit tables

Use these instructions to add simple tables to intranet pages. You can easily add and remove rows and columns as well as merge and split cells. With tables you can create more structured formatting for the text on your page.

If you're looking for advanced table features such as functions (SUM, etc.) or automatic alphabetical sorting, your best bet is to use an Excel spreadsheet (or something similar). Tables on your intranet page can be helpful, but aren't meant to replace full-featured spreadsheets.

Insert table & select size using "Insert Table" button

You can quickly insert a table and select the number of rows and columns (up to ten) with the Insert Table button.

1. Click the Edit button (pencil icon) in the page header to go into edit mode.
   
   
   
   
2. Set the cursor where you want to insert the table, click the Insert Table button and then in the grid that pops up select the number of columns and rows to start with. Your simple table will appear on the page.
   
   
   
   
3. Now you can set the cursor in any cell and start typing. The table fills the whole width of the screen, and cells adjust as you enter content in the table.
4. Continue editing or click Save at the top of the page.

Adjust column width

When you first insert a table, the cells are sized so that the table fills the entire width of the rich text editor window. When you start typing in the table, the column widths will adjust based on the amount of text entered into each cell. You can adjust the column width manually by hovering over the right edge of a cell in the column you want to adjust. When your cursor turns into a double arrow (adjust width symbol), click and drag the cell edge to adjust the width.

Insert column or row

1. In edit mode, click once in a cell of the table to bring up the table editing menu.
   
   
    
2. In the menu that appears select the option you need:
   1. Under the Column icon: You can insert a column to left or to the right of the column your cursor is in.
   2. Under the Row icon: You can insert a row above or below the row your cursor is in.
3. Continue editing or click Save at the top of the page.

Delete row or column

1. In edit mode, click a cell in the row or column you want to delete; this will bring up the table editing menu.
2. In the menu, click the Column or Row icon, select either Delete column or Delete row and you will see the row or column immediately disappear.
3. Continue editing or click Save at the top of the page.

Merge cells vertically or horizontally

1. In edit mode, click and drag to select the cells that you want to merge.
2. Click the Merge cells icon to merge the cells you selected.
   
   
   
   
3. Continue editing or click Save at the top of the page.

Alternatively, you can click in a cell in the table, then click the arrow beside the Merge cells icon and choose to merge the cell up, right, down, or left.

Split a cell in two

1. In edit mode, click once in a cell to bring up the table editing menu.
   
   
   
   
2. In the menu, click the arrow beside Merge cells, and select one of the two options to split cells:
   • Split Cell Horizontally: This will create a new cell in the same column, directly below the cell your cursor is in.
   • Split Cell Vertically: This will create a new cell in the same row, directly to the right of the cell your cursor is in.
3. Continue editing or click Save at the top of the page.

Create a table header

A table header will show the first row or column with different formatting to distinguish it from the rest of the table.

1. In edit mode, click once in a cell that is in the first row or column of your table to bring up the table editing menu.
2. In the menu, click on the Row or Column icon.
3. Change the Header row or Header column toggle to on. The formatting of the header will change.
   
   
   
   
4. Continue editing or click Save at the top of the page.

Create a sortable table

You can enable sorting on a table to allow users to select which column to sort items by. With this enabled you will see an up/down arrow icon in each column once you save the page. Clicking on a header cell will alternate sorting the items in that column ascending and descending. The sorting does not change the underlying data. It will only change the view for the user.

1. In edit mode, create a table header as explained above.
2. Click once in a cell in the table header to bring up the table editing menu.
3. In the menu, select the Enable sorting icon. (You will not see the sort arrows in edit mode, only when viewing the page.)
4. Continue editing or click Save at the top of the page.

Add a table caption

You can add a caption above a table to describe or give more context for the table.

1. In edit mode, click on the table to bring up the table editing menu.
2. Click on the Toggle caption on icon in the menu to display a field at the top of the table.
   
   
   
   
3. Click in the caption field and type the caption for your table.
4. Continue editing or click Save at the top of the page.

More table options

In edit mode click on the table or the cell you want to modify and click Table properties or Cell properties in the table editing menu to explore more options like customizing borders, background colors, and alignment.

Hot intranet tips!

Add text before or after a table

If a table is the first thing you create when adding a new page, there is a special trick for adding text (or images/links) before or after a table. After creating the table, hover on the table, and a yellow border line will appear with an Insert paragraph (bent arrow) icon at the top and bottom of the table. Click on one of the Insert paragraph icons to create a new paragraph above or below the table.

Delete a table

Clicking on a table in edit mode brings up the table editing menu and instantly allows you to edit table contents. So how do you select the whole table to delete it? When you hover over a table, a square icon appears at the top left of the table. Click on the square to select the entire table, and then press the Backspace or Delete key to delete the table.