Add Google events to intranet calendars

Your organization may create and edit calendar events in Google Calendar, and you would like them to appear on calendars on your intranet. You can add a Google calendar to an intranet calendar to be able to view Google Calendar events on your intranet.

Google Calendar events can be viewed but not edited from your intranet. Once a Google calendar is added to the intranet, users can view a Google Calendar event on the calendar, hover over the event for more details, or click on the event to be taken to a view-only Google Calendar event page on the intranet with more information.

Add calendar page

To add a Google calendar to the intranet, a calendar page has to be created first. See Add a calendar to learn the basics of adding a calendar page to the intranet, then see this page to learn how to add events from a Google calendar to the ThoughtFarmer intranet calendar page.

Available Google calendars

Google calendars that are Shared, Group, Subscribed/Public, or additional personal calendars can be added to a ThoughtFarmer calendar. Your personal default Google calendar (My Calendar) can't be added to a ThoughtFarmer calendar unless it has been explicitly shared with someone.

Add Google calendar

Add a Google calendar to a ThoughtFarmer calendar page to be able to view Google Calendar events on your intranet.

1. On the Calendar page that you want to add a Google calendar to, click Add calendars under Calendars on the left.
2. The Add calendars pop-up window will open. Under the Google calendars heading, you may see a message that you need to log in to your Google Workspace account. Click Log in to Google Workspace and follow the prompts to log in to your account.
3. Once you are logged in to Google Workspace, you will see a list of Google calendars that you can add to your ThoughtFarmer calendar. Select the checkbox(es) beside the calendar(s) that you want to add.
4. Click Save.

Now the Google calendar(s) that you selected will show listed under the Calendars on the left and the events from the Google calendar will show on the ThoughtFarmer calendar page. Google Calendar events will display a Google Calendar icon and a grey background to differentiate them from other event types.

View Google Calendar event details

Calendar events display details like title and time on the calendar page itself. Hover your cursor over an event to view an event pop-up with more details, like the event location or a video conferencing link. 

To view an event page with all event details, click on the event on the calendar, or click More details in the pop-up to view the individual event page. On the event page you may see an event description, the total number of people attending, and any attachments, if these details were added to the event.

Show or hide Google Calendar events

When a Google calendar is added to a ThoughtFarmer calendar, the new Event type Google events will show under the Event types heading on the left. You can uncheck the checkbox beside Google events to hide those events from the calendar. You may want to do this to focus in on certain event types if there are multiple calendars showing their events on one calendar page. Select the checkbox to show Google events on the calendar again.

Search Google Calendar events

Once at least one Google calendar has been added to the intranet, users can search for Google Calendar events and see them in search results. Google Calendar events will appear both in find-as-you-type search results and the main list of search results.

On the main search results page, Google Calendar event search results can be viewed in a row of cards in-line with intranet search results, or in a separate Google calendars tab.

If you are not logged in to your Google Workspace account, a message will display in the Google calendars card row, prompting you to log in to the account to see search results. Clicking "Log in to Google Workspace" will open the cloud drive account login window. After logging in, you will see search results from Google calendars that have been added to the intranet.

Google events in Mini calendar cards

If an intranet calendar has Google Calendar events on it and it is set to display in a Mini calendar card, the Google Calendar events will also display in the Mini calendar card. If a user is signed in to their Google Workspace account, they will automatically see the Google Calendar events. If they are not signed in, they will see a prompt on the Mini calendar card to log in to their Google Workspace account.

If a user does not have access to the Google calendar(s) added to the Mini calendar, a message will display that they do not have access to Google calendars, and to contact their admin.

To learn about the Mini calendar card, see Mini calendar card.