FormFlow keeps track of all the actions performed on a form, and records it in the form’s Activity. It’s a great function to use if you have multiple people managing the form, and you want to keep track of the changes made.
To view a form’s activity:
- Locate the form in the Form Overview. Locate the ellipses above the form title and select the Edit option to open the Form Builder.
- In the Form Builder, click on the arrow next to the Launch button to open the More Details pane.
- Click on the View Activity button.
- Activity is organized by day and shows the actions performed on the site in reverse chronological order (that is, most recent first). For each action, you will see who performed the action and when they performed it.
Here’s a list of all the activities your form will keep track of:
|General||Created the form
Launched the form
Closed the form
Relaunched the form
Duplicated the form
Archived the form
Restored the form
Changed the form owner
|Form||Added, edited, moved, and/or deleted a form field
Added or deleted a section
Updated section security
|Workflow||Edited the initial workflow status
Added, edited, moved, or deleted the in-progress workflow status
Added, edited, moved, or deleted the final workflow status
Updated the maximum time
|Messaging||Updated the form description
Updated the button labels
Updated the entry title
Updated the thank you messaging
Updated the closed messaging
|Permissions||Added or deleted a submitter
Selected or deselected the option to allow submitters to edit their form entries after they've been submitted
Updated the number of times a person can submit the form
Updated the maximum number of submissions
Changed the initial reviewer
Added or deleted a reviewer
Selected or deselected the option to add a submitter's manager as a reviewer
Selected or deselected the option to add submitter's manager as initial reviewer
Added or deleted a viewer
Added or deleted a form manager