Use these instructions to add calendars to your intranet. By choosing the Calendar page type you transform the way subpages appear: Instead of showing up listed in the left-hand SuperNav, subpages appear as events on specific dates (or across multiple days) on your calendar.
You and your colleagues can collaborate on adding events to the calendar. For any event you can list oodles of info on the event page itself, post comments to start a discussion, or attach files.
See also how to add a calendar event for information on adding events to calendars.
View intranet calendars in Windows Outlook, Apple Calendar or Google calendars
You can even add a read-only version of an intranet calendar to Windows Outlook, Apple Calendar or Google calendars. Do this so you can see everything that is added to the calendar from the convenience of your email account. See how to add a calendar to external applications for more information.
Create a shared calendar
You can create a calendar that combines events from several other existing calendars on the intranet. See how to add a shared calendar for more information.
Add a new calendar page
- Navigate to where you want to create the new page and click the Add button (plus icon) on the right of the page header.
- Give the page a clear title. It's a good bet to include Calendar in the page title.
- Example: Calendar of Vancouver Office Potlucks & Parties.
- Click on the Content type dropdown on the right and select the Calendar content type. (The Template Calendar will automatically be selected.)
- Available event types on your calendar will appear under the Calendar Event Types heading on the left. Click on Edit event types if you want to change the event types that will be available to users adding events to your calendar. In the Edit event types pop-up window, select the checkboxes for the events that you want to be available to add to your calendar. Click the Default radio button on the right of the event that you want to be the default selected event type for the calendar. Click Done when you are done editing event types.
- (optional) Select the Lock this page checkbox if desired. (To learn more see Lock this page feature below.)
- Click on Security permissions on the right under Security and make sure all the right people have edit permission on the page. (See complete instructions on how to change permissions to view & edit.) Click Done when you are finished.
- Click Publish and your Calendar page will appear, ready for events to be added.
The main part of your new page will look like a calendar. At the top left of the calendar you will see little arrows that let you jump from month to month (or week, or day), and a Today button that lets you jump to today's date. At the top right of the calendar is a dropdown menu that allows you to switch to viewing the calendar by month, week, day or in a list view.
Lock this page feature
Once the page display option is set to Calendar, a new option appears in edit mode - the checkbox Lock this page. If you check this box, people who have edit permission can still add new events, but they are not able to make edits to the main Calendar page itself - it is "locked". Only the page owner can edit the calendar page when it is locked.
Set the default Calendar view
When a user views a Calendar, they can change how they are viewing it by clicking the dropdown menu (buttons, prior to version 9.7) in the top right, and selecting Month, Week, Day or List view. A Calendar creator or editor can select the default view for the Calendar from edit mode.
- Go into edit mode on the Calendar page.
- Under Content type & template, click Set up cards.
- In the Update Cards window, find the Calendar card. Beside Default view, click on the dropdown menu and select the view that you want to be the default.
- Click Done.
- Save the page.
View Calendar content on another page
If you want calendar events to automatically feed into another page (eg. a group page), add the Calendar as a Source on a News Card on the page you want the events to appear on. To learn more, see How to add a News Card.