User management bulk actions
User management actions overview
You can apply actions to many users at once, or to a single user. To do this go to the Admin panel: Users & security section > User management page. Available actions are shown in the "Choose an action..." dropdown.
Apply bulk user management actions
- Use the filter, sort, and query tools to find the desired user or set of users (see Find users for more info).
- Select the checkbox beside the users you wish to apply the action to (the top left checkbox will select all users on the current page).
- Select the appropriate user action from the dropdown box "Choose an action..."
- Click Go.
| Bulk user management action | Applies to user type | Applies to status | Additional notes |
|---|---|---|---|
| Activate user: Sets the status of the selected users to "Active". Please see Activate users for more info. | All | Inactive |
Profile only users should be made active by inviting them or setting a password. Expired users must be sent a new invitation. Invited users will become active once they access the link in their invitation email and set their own password. |
| Deactivate user: Sets the status of the selected users to "Inactive". These users will no longer be able to log in. Please see Deactivate users for more info. | All | Active | Profile only, expired and invited users should be deleted instead, as they are not active. |
| Delete user: This deletes the selected user profiles from ThoughtFarmer. Please see Delete users for more info. | All | All | Users' content must first be deleted, or have been changed to another owner (either manually or using the Change Owner tool). |
| Undelete user: This undeletes the selected user profiles. Please see Undelete users for more info. | All | Deleted | When a user is undeleted, their account status is set to inactive. |
| Invite user to activate account: This sends out an invitation email to the selected users. Please see Activate a Profile only user for more info. | Regular | Profile only Expired |
If a user is already invited you must first cancel the existing invitation. |
| Cancel user's invitation to activate account: This cancels existing invitations for the selected users. Please see Cancel and resend invitations for more info. | Regular | Invited Expired |
You must cancel a user's existing invitation before you can send a new invitation. |
| Force password change on next login: This forces the selected users to change their password the next time they log in. | Regular | Active | Once this action is taken the user will show with a icon beside their name. |
| Cancel force password change: This will clear the "Force password change on next login" for the selected user accounts. Please see Cancel force password change for more info. | Regular | Active | Only applies to users that have been flagged to change their password. Noted by the icon beside their name. |
| Force user logout: | All | Active | Windows or Active Directory users who log in to ThoughtFarmer using WIA SSO, and are actively logged into Windows, will immediately be signed back in after this action is taken. |
|
Enable two-factor authentication: Please see Two-factor authentication (2FA) for admins for more info. |
Regular |
Active Invited |
This action is only available if two-factor authentication is enabled. |
| Disable two-factor authentication: | Regular |
Active Invited |
This action is only available if two-factor authentication is enabled, and 2FA is activated by the user, or enabled for the user by an admin. |
| Reset two-factor authentication: | Regular | Active | This action is only available if two-factor authentication is enabled, and 2FA is activated by the user, or enabled for the user by an admin. |
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