User management actions overview
You can apply actions to many users at once, or to a single user. To do this go to the Admin panel: Users & security section > User management page. Available actions are shown in the "Choose an action..." dropdown.
Apply bulk user management actions
- Use the filter, sort, and query tools to find the desired user or set of users (see Find users for more info).
- Select the checkbox beside the users you wish to apply the action to (the top left checkbox will select all users on the current page).
- Select the appropriate user action from the dropdown box "Choose an action..."
- Click Go.
|Bulk user management action||Applies to user type||Applies to status||Additional notes|
|Activate user: Sets the status of the selected users to "Active". Please see Activate users for more info.||All||Inactive||
Profile only users should be made active by inviting them or setting a password.
Expired users must be sent a new invitation.
Invited users will become active once they access the link in their invitation email and set their own password.
|Deactivate user: Sets the status of the selected users to "Inactive". These users will no longer be able to log in. Please see Deactivate users for more info.||All||Active||Profile only, expired and invited users should be deleted instead, as they are not active.|
|Delete user: This deletes the selected user profiles from ThoughtFarmer. Please see Delete users for more info.||All||All||Users' content must first be deleted, or have been changed to another owner (either manually or using the Change Owner tool).|
|Undelete user: This undeletes the selected user profiles. Please see Undelete users for more info.||All||Deleted||When a user is undeleted, their account status is set to inactive.|
|Invite user to activate account: This sends out an invitation email to the selected users. Please see Activate a Profile only user for more info.||Regular||Profile only
|If a user is already invited you must first cancel the existing invitation.|
|Cancel user's invitation to activate account: This cancels existing invitations for the selected users. Please see Cancel and resend invitations for more info.||Regular||Invited
|You must cancel a user's existing invitation before you can send a new invitation.|
|Force password change on next login: This forces the selected users to change their password the next time they log in.||Regular||Active||Once this action is taken the user will show with a icon beside their name.|
|Cancel force password change: This will clear the "Force password change on next login" for the selected user accounts. Please see Cancel force password change for more info.||Regular||Active||Only applies to users that have been flagged to change their password. Noted by the icon beside their name.|
|Force user logout:||All||Active||Windows or Active Directory users who log in to ThoughtFarmer using WIA SSO, and are actively logged into Windows, will immediately be signed back in after this action is taken.|
Enable two-factor authentication:
Please see Two-factor authentication (2FA) for admins for more info.
|This action is only available if two-factor authentication is enabled.|
|Disable two-factor authentication:||Regular||
|This action is only available if two-factor authentication is enabled, and 2FA is activated by the user, or enabled for the user by an admin.|
|Reset two-factor authentication:||Regular||Active||This action is only available if two-factor authentication is enabled, and 2FA is activated by the user, or enabled for the user by an admin.|